Executive Assistant/Centralized Service Administrator

Job Description Summary
We are ADB SAFEGATE. Our goal is to be the best in creating smart ways to safely and efficiently manage more airplanes and passengers at airports everywhere in the world.

JOB TITLE:
Job Title: Executive Assistant / Central Service Administrator
Place: Dubai, UAE

The Chance:

We are seeking a well-organized and positive Executive Assistant / Central Services Administrator to join our team. The successful candidate will take care of different office and administrative tasks to help things run smoothly in various departments. Your job includes buying supplies, handling mail and shipping, helping different teams, planning travel and events, and greeting visitors at the front desk.

Duties:

Greet and guide visitors at the front desk.
Make sure we have enough office and pantry supplies and order more when needed.
Check and make sure the receipts for purchases are correct.
Organize and manage outgoing shipments, take care of mail and deliveries, prepare shipping papers, and pack items safely.
Keep track of employee yearly tickets and make sure they are booked on time.
Plan trips and places to stay for employees and work with service providers.
Plan both inside and outside events, taking care of all the details.
Do basic office work like organizing papers, making copies, and typing documents.
Help other departments when they need it.

Requirements:

Experience in managing office tasks or administration.
Good at staying organized and handling many tasks at once.
Great communication and people skills.
Skill in using MS Office and office tools.
Ability to keep private information safe and secret.
Good at noticing small things and finding solutions to problems.

Extra Requirements:

A bachelor’s degree in business administration or a related area is preferred.
Having a certification in Office Management is an advantage.
Having previous experience in organizing events or making travel plans is helpful.

The talent we want to encourage has.

Knowledge and skills from a similar job.
Great at staying organized and doing many things at once.
Good at talking and making agreements.
Skilled in using Microsoft Office programs and SAP software.
Can work alone and also with others.
High level of privacy and secrecy.
You need to be good at English. Arabic and French are preferred languages.
What is available

We appreciate you and what you do for the business. We think it’s important to notice and appreciate the difference you make.

In exchange, we provide a good salary and benefits.
The chance to grow in your job. We enjoy helping our employees learn new skills and move up in their jobs. It’s great to see someone feel proud and successful.
A supportive work environment that values teamwork and encourages your growth, helping you and the company succeed.
A work setting where you can team up with people from various countries around the world.

ADB SAFEGATE gives everyone the same job chances. ADB SAFEGATE treats all employees and job applicants fairly and does not discriminate based on any legal protected characteristics. This includes things like race, skin color, age, religion, nationality, gender, sexual orientation, marital status, military status, or disability. If you need help or special support to fill out this application or during the interview, please reach out to our Human Resources Department.