Office Secretary

Complete job details
Sure. Please provide the text you would like me to simplify.

An office secretary helps take care of the paperwork and other tasks needed to run an office smoothly. This job includes doing different tasks like answering phone calls, organizing schedules, managing emails and letters, and helping other team members. You need to be good at both English and Arabic.

Main Duties:

Sure. Please provide the text you’d like me to simplify, and I’ll be happy to help. Receiving and Talking:

Answer phone calls politely and helpfully.

Welcome visitors and show them where to go or who to talk to.

Manage incoming and outgoing letters and emails.

Sure Please provide the text you’d like me to simplify. Help with office tasks.

Keep track of and arrange office files and records, whether they are paper or on a computer.

Plan and organize meetings, appointments, and travel.

Get ready and share meeting agendas, notes, and other important papers.

Sure Please provide the text you would like me to simplify. Getting Documents Ready:

Write, organize, and check different documents like reports, memos, and letters in English and Arabic.

Make presentations and spreadsheets when necessary.

Sure Please provide the text you’d like me to simplify. Office Management: Managing the tasks and activities that keep an office running smoothly.

Order and keep track of office supplies and equipment.

Make sure the office is clean, tidy, and taken care of.

Take care of office money and do simple accounting tasks.

Sure Please provide the text that you would like me to rewrite in simple words. Customer Help:

Give great help to customers, guests, and team members.

Answer and solve any questions or problems quickly.

Sure Please provide the text you’d like me to simplify. Help for Staff:

Help other staff members with different office tasks when required.

Help and organize the work of other office staff.

Any extra work needed from the management.

Requirements:

You need a high school diploma or something similar. Extra training as an Administrative Assistant or Secretary is a bonus.

Experience working as a Secretary or Administrative Assistant.

Skilled in using MS Office (Word, Excel, PowerPoint, Outlook).

Great at keeping things organized and managing time well.

Good at writing and speaking in both English and Arabic.

Ability to notice small things and fix problems.

Can work alone and also with others.

Be professional in behavior and look.

Skills We Like:

Knowing how to manage an office and understanding basic accounting rules.

Familiar with using office machines like fax machines, printers, and copiers.

Skilled in both English and Arabic.

Work Environment: The place where people do their jobs.

A typical office environment with regular working hours.

You might need to work extra hours or have flexible hours based on what the office needs.

Job Type: Full-time (working all the time)

Pay: Starting at AED 4,000. 00 each month