Purchase Coordinator

Job Description means a short explanation of what a job involves, including the tasks and duties a person will do.

Roles and Responsibilities

Job Summary:
The Purchase Coordinator for the Retail Garden Department will make sure that all garden products are bought and delivered on time to keep enough stock available. This job includes managing suppliers, keeping track of stock, and helping with buying products to make sure the store has enough good quality items. The Purchase Coordinator works with suppliers, the garden team, and other departments to make sure everything runs smoothly and that products are available.

Main Duties:
Vendor Management: Build and keep good relationships with important suppliers and vendors for garden products.
Talk with suppliers about prices, delivery times, and payment methods.
Keep an eye on how well vendors are doing and fix any problems with product quality or delivery times.
Inventory and Stock Management: Keep an eye on how much stock we have and team up with the garden department to make sure we restock items quickly.
Create and keep track of purchase orders, making sure to enter them into the system correctly and on time.
Work together with the warehouse team to get products on time and fix any problems.
Buying Process: Find new products and suppliers to improve the variety and competitiveness of the garden section.
Make sure that all buying follows the budget and helps save money.
Keep an eye on market trends and suggest when to buy seasonal or special items.
Talk and work with the sales and marketing teams to understand how many products will be needed and predict how much stock is required.
Cooperate with the finance team to handle invoices and plan payments.
Send regular updates to the Purchasing Manager about buying activities, inventory levels, and how well vendors are doing.
Make sure all buying activities follow the company’s rules and guidelines.
Keep correct records of all dealings, agreements, and communication with suppliers.
Requirements and Abilities:
A bachelor’s degree in business, supply chain management, or something similar.
Experience in buying things for a company, especially in stores or gardening businesses, is preferred.
Good at talking things over and managing suppliers.
Skilled in using Microsoft Excel, inventory management programs, and other tools for buying.
Great at talking to people and keeping things organized.
Can handle tough situations and finish work on time.
Good at noticing small things and finding solutions to problems.