Event Coordinator – Conferences & Exhibitions

Complete job details
We are searching for our next talented team member, preferably someone young with at least 2 years of work experience. We will prioritize applicants who have experience with local events in the UAE or other GCC countries. If you are great at communicating, love working with events, pay attention to details, and can manage several tasks at once, then you would be perfect for us.

What you will be doing:

Helping the event managers with 4 to 5 projects at the same time.
Helping speakers by collecting their bios and PowerPoint presentations, scheduling practice sessions, and providing online support.
Keeping track of the event timetable, agenda, and the presentations from the speakers.
Organizing flights for speakers and the committee, booking hotels, and arranging transportation.
Handling hotel room groups, confirming reservations, canceling rooms, and more.
Setting up help desks at the event and helping people register during the event days.
Make sure to give the right awards, certificates, prizes, and tokens to the winners, finalists, delegates, speakers, and others.
Helping with the event’s marketing plan and social media posts.
Checking in with photographers and videographers to get the photos and videos from the events.
Helping the Event Managers with any other tasks they need.
Applying for a permit to hold an event through DTCM for official approval (by DHA, international accreditation, etc. )
Getting materials ready (like speaker profiles, slides, checking the brochure, etc. )
Sending surveys, certificates, and thank you notes to speakers and sponsors.
Helping with reports after events.
Requirements:

Someone who has a bachelor’s degree.
A person who takes initiative and focuses on achieving results.
You need to have strong English skills, both speaking and writing.
Skilled in Microsoft Office programs like Word, Excel, PowerPoint, and Adobe.
Knowing how to use Canva, CVENT, and EventsAir will be a plus.
Job Types: Full-time, Ongoing

Salary: AED 5,000 to AED 6,000 every month.

Learning and teaching.

You need to have a Bachelor’s degree.